Terms & Conditions

IDRC Terms & Conditions (effective 1 March 2013)

For the hire of rooms and the provision of additional services

1. Definitions

In these terms and conditions, the singular shall include the plural.

"IDRC" means The International Dispute Resolution Centre Limited.

"Booking Party" means any party which books a room or other services or facilities from IDRC.

"Non-Booking Party" means any other party by which, together with the Booking Party, the room or other services or facilities booked by the Booking party are to be used.

"Client" means the Booking Party and the Non-Booking Party, together, once the Non-Booking Party has acknowledged to IDRC the confirmation of a booking, in accordance with Clause 2.4.

"Premises" means the International Dispute Resolution Centre,70 Fleet Street,LondonEC4Y 1EU, or any other premises where the IDRC provides hearing and conference facilities and related services from time to time.

2. Bookings

2.1 All bookings are made subject to the IDRC Terms and Conditions as amended from time to time.

2.2 The Booking Party shall, when making a booking, advise IDRC of the name and contact details of any Non-Booking Party.

2.3 Upon a booking being made by the Booking Party, whether for use by the Booking Party alone, or for use by the Booking Party and any Non-Booking Party, the Booking Party shall be solely liable for any and all charges payable in accordance with Clauses 3 and 4, below, unless and until any Non-Booking Party becomes jointly and severally liable with the Booking Party in accordance with Clause 2.4.

2.4     IDRC will confirm, with a copy of the IDRC Terms and Conditions in force, such booking, in writing to the Booking Party and the Non-Booking Party, if any, and, upon acknowledgement by any Non-Booking Party, in writing to IDRC, of such confirmation, the Booking Party and such Non-Booking Party shall become jointly and severally liable for any and all charges payable in accordance with Clauses 3 and 4, below.

3. Charges

3.1 The charges for the hire of rooms and the provision of additional services shall be in accordance with IDRC's published prices at the time a booking is made.

3.2 The charges for the hire of the room are payable in full by the Booking Party on making the booking.

3.3 Refreshments will be charged on a per head per day basis unless agreed otherwise by the Client, or the Booking Party, and IDRC.

4. Cancellation

4.1 The booking of a room and/or facilities may only be cancelled by the Client, or, prior to confirmation of the booking by any Non-Booking Party, the Booking Party.

4.2 In the event of a cancellation, the Client, or, prior to confirmation of the booking by any Non-Booking Party, the Booking Party, will be liable for the following charges:

i) Where IDRC secures an alternative booking for the room for the period booked and cancelled: no charge.

ii) Where IDRC does not secure an alternative booking for the room for the period booked and cancelled:

(a) If the cancellation is notified to IDRC more thanfourcalendar months prior to the first day of the period booked: no charge.

(b) If the cancellation is notified to IDRC more than one calendar month but less than or equal to four calendar months prior to the first day of the period booked: a sum equivalent to 50% of the charge for the hire of the room for the period cancelled.

(c) If the cancellation is notified to IDRC one calendar month or less prior to the first day of the period booked and cancelled: 100% of the charge for the hire of the room for the period cancelled.

Any balance due to the Booking Party in consequence of these provisions will be refunded to the Booking Party or the Client, as appropriate, by IDRC within 7 days of the first day of the period booked.

4.3 Where the Client or the Booking Party cancels the booking of additional services, such as the provision of court reporting, translating or catering, the Client or the Booking Party shall pay the costs incurred by IDRC in securing those services or for which IDRC becomes liable to the providers of those services as a result of the cancellation.

4.4 Cancellations must be notified to IDRC in writing and will only be effective on the date such notice in writing is received by IDRC (or the next working day if the notice is received on a day the IDRC is otherwise closed for business).

5. Payment of account

5.1 Other than charges for room hire which are payable in full at the time of booking under 3.2 above, all accounts shall be settled in full within 30 days of invoice.  Invoices shall be rendered by IDRC monthly, or at the end of the period of room hire, whichever is the earlier.  In the event of late payment, IDRC shall be entitled to charge interest at 3% above the HSBC base-lending rate for the time being, on all outstanding amounts.

6. Hours of use

6.1 The Client or the Booking Party shall be entitled to use the room hired by it between the hours of 09.00 and 18.00 on Mondays to Fridays during the period of hire. Any extension of these times shall be on terms to be agreed between the Client or the Booking Party and IDRC.

7. Security

7.1 IDRC accepts no responsibility for loss or damage to persons or property on the Premises for the purposes for which rooms have been hired from IDRC by the Client or the Booking Party.   The Client or the Booking Party is responsible for its own insurance for these purposes.

8. Clearance of rooms

8.1 At the end of the period for which the Client or the Booking Party has hired a room, the Client or the Booking Party shall immediately vacate the Premises and remove all its property from the Premises. 

8.2 IDRC shall charge the Client or the Booking Party for any period that it or its property remains on the Premises after the period for which the Client or the Booking Party had hired a room.

9. Disruption of business

9.1 IDRC shall take all reasonable steps to ensure that the use of the Premises as a hearing or conference facility by the Client or by the Booking Party is not disrupted or interfered with by any other user of the Premises. 

9.2 IDRC reserves the right to terminate any room hire, without compensation or refund to the Client or the Booking Party, if the Client or the Booking Party or those invited onto the Premises by the Client or the Booking Party conduct themselves in a manner likely to cause a nuisance to, or to disrupt the business of, other users of the Premises.

10. Damage to Premises

10.1 The Client or the Booking Party shall treat the Premises, and IDRC's facilities and equipment with care.  The Client or the Booking Party shall be responsible to the IDRC for any loss or damage caused to any of IDRC's property by the Client or the Booking Party or by any other person invited onto the premises by the Client or by the Booking Party.

11. Disposition of business

11.1 IDRC reserves the right to substitute a room hired to a Client or the Booking Party but it will only do so where the conduct of the business of IDRC reasonably requires.  If IDRC is prevented from conducting business at the whole or a part of the Premises as a result of any damage caused or threatened to the Premises or any other event or circumstance outside its control, it shall be entitled to cancel the whole or a part of any room hire and shall not be liable for any loss suffered by the Client or the Booking Party as a consequence.

12. Governing law and Dispute Resolution

12.1 These terms and conditions shall be governed by and interpreted in accordance with English law.

12.2 In the event of a dispute arising out of or in connection with these terms and conditions, the Client or the Booking Party, and IDRC shall use all reasonable efforts to resolve the dispute amicably.

12.3 If the dispute is not resolved amicably within thirty (30) days of the Client or the Booking Party or IDRC giving written notice of a dispute to the other of the Client, the Booking Party, and IDRC, the Courts of England shall have jurisdiction over such dispute.

* Sterling Payments from Abroad:
Royal Bank ofScotland      Swift Code:  RBOS GB 2L          IBAN: GB08 RBOS 1510 0022 8383 61
                                          Sort Code: 15-10-00                   Account Ref:  22838361          
Account Name:   The International Dispute Resolution Centre Ltd
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