IDRC Terms & Conditions (effective 1 March 2013)
For the hire of rooms and the provision of additional
In these terms and conditions, the singular shall include the
"IDRC" means The International Dispute Resolution Centre
"Booking Party" means any party which books a room or other
services or facilities from IDRC.
"Non-Booking Party" means any other party by which, together
with the Booking Party, the room or other services or facilities
booked by the Booking party are to be used.
"Client" means the Booking Party and the Non-Booking Party,
together, once the Non-Booking Party has acknowledged to IDRC the
confirmation of a booking, in accordance with Clause 2.4.
"Premises" means the International Dispute Resolution Centre,70
Fleet Street,LondonEC4Y 1EU, or any other premises where the IDRC
provides hearing and conference facilities and related services
from time to time.
2.1 All bookings are made subject to the IDRC Terms and
Conditions as amended from time to time.
2.2 The Booking Party shall, when making a booking, advise IDRC
of the name and contact details of any Non-Booking Party.
2.3 Upon a booking being made by the Booking Party, whether for
use by the Booking Party alone, or for use by the Booking Party and
any Non-Booking Party, the Booking Party shall be solely liable for
any and all charges payable in accordance with Clauses 3 and 4,
below, unless and until any Non-Booking Party becomes jointly and
severally liable with the Booking Party in accordance with Clause
2.4 IDRC will confirm, with a copy of
the IDRC Terms and Conditions in force, such booking, in writing to
the Booking Party and the Non-Booking Party, if any, and, upon
acknowledgement by any Non-Booking Party, in writing to IDRC, of
such confirmation, the Booking Party and such Non-Booking Party
shall become jointly and severally liable for any and all charges
payable in accordance with Clauses 3 and 4, below.
3.1 The charges for the hire of rooms and the provision of
additional services shall be in accordance with IDRC's published
prices at the time a booking is made.
3.2 The charges for the hire of the room are payable in full by
the Booking Party on making the booking.
3.3 Refreshments will be charged on a per head per day basis
unless agreed otherwise by the Client, or the Booking Party, and
4.1 The booking of a room and/or facilities may only be
cancelled by the Client, or, prior to confirmation of the booking
by any Non-Booking Party, the Booking Party.
4.2 In the event of a cancellation, the Client, or, prior
to confirmation of the booking by any Non-Booking Party, the
Booking Party, will be liable for the following charges:
i) Where IDRC secures an alternative booking for the room
for the period booked and cancelled: no charge.
ii) Where IDRC does not secure an alternative booking for
the room for the period booked and cancelled:
(a) If the cancellation is notified to IDRC more
thanfourcalendar months prior to the first day of the period
booked: no charge.
(b) If the cancellation is notified to IDRC more than one
calendar month but less than or equal to four calendar months prior
to the first day of the period booked: a sum equivalent to 50% of
the charge for the hire of the room for the period cancelled.
(c) If the cancellation is notified to IDRC one calendar month
or less prior to the first day of the period booked and cancelled:
100% of the charge for the hire of the room for the period
Any balance due to the Booking Party in consequence of these
provisions will be refunded to the Booking Party or the Client, as
appropriate, by IDRC within 7 days of the first day of the period
4.3 Where the Client or the Booking Party cancels the
booking of additional services, such as the provision of court
reporting, translating or catering, the Client or the Booking Party
shall pay the costs incurred by IDRC in securing those services or
for which IDRC becomes liable to the providers of those services as
a result of the cancellation.
4.4 Cancellations must be notified to IDRC in writing and will
only be effective on the date such notice in writing is received by
IDRC (or the next working day if the notice is received on a day
the IDRC is otherwise closed for business).
5. Payment of account
5.1 Other than charges for room hire which are payable in full
at the time of booking under 3.2 above, all accounts shall be
settled in full within 30 days of invoice. Invoices shall be
rendered by IDRC monthly, or at the end of the period of room hire,
whichever is the earlier. In the event of late payment, IDRC
shall be entitled to charge interest at 3% above the HSBC
base-lending rate for the time being, on all outstanding
6. Hours of use
6.1 The Client or the Booking Party shall be entitled to use the
room hired by it between the hours of 09.00 and 18.00 on Mondays to
Fridays during the period of hire. Any extension of these times
shall be on terms to be agreed between the Client or the Booking
Party and IDRC.
7.1 IDRC accepts no responsibility for loss or damage to persons
or property on the Premises for the purposes for which rooms have
been hired from IDRC by the Client or the Booking
Party. The Client or the Booking Party is responsible
for its own insurance for these purposes.
8. Clearance of rooms
8.1 At the end of the period for which the Client or the Booking
Party has hired a room, the Client or the Booking Party shall
immediately vacate the Premises and remove all its property from
8.2 IDRC shall charge the Client or the Booking Party for
any period that it or its property remains on the Premises after
the period for which the Client or the Booking Party had hired a
9. Disruption of business
9.1 IDRC shall take all reasonable steps to ensure that the use
of the Premises as a hearing or conference facility by the Client
or by the Booking Party is not disrupted or interfered with by any
other user of the Premises.
9.2 IDRC reserves the right to terminate any room hire,
without compensation or refund to the Client or the Booking Party,
if the Client or the Booking Party or those invited onto the
Premises by the Client or the Booking Party conduct themselves in a
manner likely to cause a nuisance to, or to disrupt the business
of, other users of the Premises.
10. Damage to Premises
10.1 The Client or the Booking Party shall treat the Premises,
and IDRC's facilities and equipment with care. The Client or
the Booking Party shall be responsible to the IDRC for any loss or
damage caused to any of IDRC's property by the Client or the
Booking Party or by any other person invited onto the premises by
the Client or by the Booking Party.
11. Disposition of business
11.1 IDRC reserves the right to substitute a room hired to a
Client or the Booking Party but it will only do so where the
conduct of the business of IDRC reasonably requires. If IDRC
is prevented from conducting business at the whole or a part of the
Premises as a result of any damage caused or threatened to the
Premises or any other event or circumstance outside its control, it
shall be entitled to cancel the whole or a part of any room hire
and shall not be liable for any loss suffered by the Client or the
Booking Party as a consequence.
12. Governing law and Dispute
12.1 These terms and conditions shall be governed by and
interpreted in accordance with English law.
12.2 In the event of a dispute arising out of or in connection
with these terms and conditions, the Client or the Booking Party,
and IDRC shall use all reasonable efforts to resolve the dispute
12.3 If the dispute is not resolved amicably within thirty
(30) days of the Client or the Booking Party or IDRC giving written
notice of a dispute to the other of the Client, the Booking Party,
and IDRC, the Courts of England shall have jurisdiction over such
* Sterling Payments from Abroad:
Royal Bank ofScotland Swift Code: RBOS GB
2L IBAN: GB08 RBOS 1510 0022
Account Name: The International Dispute Resolution
Please Quote Invoice Number