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IDRC TERMS AND CONDITIONS
(revised 01/02/2001)
for the hire of rooms and the provision of additional services
Definitions
'IDRC' means The International Dispute Resolution Centre Limited
'the Client' means the party or parties who has or have booked a room
or room(s) and/or other services or facilities from IDRC
"the Premises" means the International Dispute Resolution Centre,
70 Fleet Street, London, EC4Y 1EU.
- Charges The charges for the hire of rooms and
the provision of additional services shall be those agreed in writing
between the Client and IDRC. A deposit of 20% of the charges for
the hire of rooms is payable on making the booking. Refreshments
will be charged on a per head per day basis unless agreed otherwise
between Client and IDRC. In the event the Client cancels the booking
of a room, the Client will pay the following charges:
i) Where IDRC secures an alternative booking for the room,
for the period booked by the Client and cancelled: no charge.
ii) Where IDRC does not secure an alternative booking for the
room for the period booked by the Client and cancelled:
(a) If the cancellation is notified to IDRC more than four
months prior to the first day of the period booked: no charge.
(b) If the cancellation is notified to IDRC more than one
month but less than four months prior to the first day
of the period booked: a sum equivalent to 50% of the charge
for the hire of the room for the period cancelled.
(c) If the cancellation is notified to IDRC one month
or less prior to the first day of the period booked and cancelled:
100% of the charge for the hire of the room for the period cancelled.
Where the Client cancels the booking of additional services, such
as the provision of court reporting, translating or catering, the
Client shall pay the costs incurred by IDRC in securing those services
or for which IDRC becomes liable to the providers of those services
as a result of the cancellation.
NB: cancellations must be notified in writing.
- Payment of account All accounts shall be settled in full
within 30 days of invoice. Invoices shall be rendered by IDRC monthly,
or at the end of the period of room hire, whichever is the earlier.
In the event of late payment, IDRC shall be entitled to charge interest
at 3% above the HSBC base-lending rate for the time being, on all
outstanding amounts.
- Hours of use: The Client shall be entitled to use the room
hired by it between the hours of 09.00 and 18.00 on Mondays to Fridays
during the period of hire. Any extensions of these times shall be
on terms to be agreed between the Client and IDRC.
- Security IDRC accepts no responsibility for loss or damage
to persons or property on the Premises for the purposes for which
rooms have been hired by IDRC to the Client. The Client is responsible
for its own insurance for these purposes.
- Clearance of rooms At the end of the period for which the
Client has hired a room or rooms, the Client shall immediately vacate
the Premises and remove all of its property from the Premises. IDRC
shall charge the Client for any period when it, or its property,
remain on the Premises after the period for which the Client had
hired a room or rooms.
- Disruption of business: IDRC shall take all reasonable
steps to ensure that the conduct of the Client's business whilst
on the Premises is not disrupted or interfered with by any other
user of the Premises. IDRC reserves the right to terminate any room
hire, without compensation or refund to the Client, if the Client
or those invited onto the Premises by the Client conduct themselves
in a manner likely to cause a nuisance to, or to disrupt the business
of, other users of the Premises.
- Damage to Premises: The Client shall treat the Premises,
and IDRC's facilities and equipment with care. The Client shall
be responsible to the IDRC for any loss or damage caused to any
of IDRC's property by the Client or by any other person invited
onto the premises by the Client.
- Disposition of business: IDRC reserves the right to substitute
a room or rooms hired to a Client, but it will only do so where
the conduct of its business reasonably requires. If IDRC is prevented
from conducting business at the whole or a part of the Premises
as a result of any damage caused or threatened to the said premises
or any other event or circumstance outside its control, it shall
be entitled to cancel the whole or a part of any room hire and shall
not be liable for any loss suffered by the Client as a consequence.
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